Your work has an English of its own, and there is nowhere to buy it ready-made

Your industry, your product, your processes, your counterparties. Words your people use every day and that are in no textbook. Usually this vocabulary is nowhere collected in full: it is spread across heads, correspondence and an old glossary file, and every new person has it explained to them from scratch.

KYW lets you collect it once and hand it out as a link – and then makes sure the terms do not fade for the people who have already been through them.

There is no need to split the company dictionary into several: it is one, and the areas of work are separated by tags. The unit you hand out is a pack – through it a person gets exactly the slice of vocabulary they need.

A logistics manager does not need the product interface terms, and a new hire does not need the whole glossary in their first week. That is why packs are built for particular people and particular tasks, not “for the staff” in general.

The source is what you have already written: documentation, contracts, working correspondence, instructions, a glossary in a spreadsheet.

A pack is built in one form: “Packs” → “My own pack”. Its terms do not have to be in your dictionary – they can be brought in as a file, without adding anything to yourself.

1. Open “Packs” → “My own pack” and copy the prompt in the “Take the format” step.
2. Give it to a chatbot together with the document: an instruction, a contract, correspondence, the old glossary.
3. In the “Bring the pack” step drop the answer in as a file – JSON, TXT or MD. JSON brings the whole pack; a line-by-line file carries the words only and the rest is filled in by hand. A finished glossary from a spreadsheet is loaded here too.
4. Fill in the language, the title and the tags. The text is optional, but with it the terms are seen at work rather than in a column: a piece of an instruction, a letter or a contract.
5. Press “Create the pack”.

If you need those terms yourself, add them through “Add” – then in the “Words of the pack” field you can pick them straight from the dictionary, by search or with the “Select everything found” button.

The pack travels as a link, and publishing it for that is not needed: it goes into the shared library by a separate button, and without it exactly the people you gave the address to will see it. No company account, no invitations to send out.

1. Open the pack and press “Share this pack”.
2. Copy the link.
3. Send it where your onboarding already lives: the document for a new hire, the team channel, an email to a contractor.

An employee can open the link straight away; registration is needed only to take the terms for themselves.

The terms stop being explained one at a time in correspondence.

1. Day one. A link to the “Supply and contracts” pack – in the document for new hires or in the team channel.
2. They open it without registering and see the terms in a working text rather than in a column.
3. They press “Take the pack” – the words are copied into their dictionary.
4. From then on the schedule works: every term comes back to them before it fades.

Terminology changes: a release ships, a contractor is replaced, a process is renamed. The dictionary is edited not card by card but as a whole – through a file.

Export the dictionary, give the bot a task (bring the definitions to one form, add examples, rename a tag across the whole dictionary, add terms from the new documentation) and load the file back. The word, definition, tags, synonyms, examples and transcription are editable; an empty id creates a new term, empty fields delete it.

The terms they take land in their own dictionary, and from then on have their own schedule and their own statistics. They stay with the person even after a move to another project: words are copied for good, and your edits to the pack do not break their dictionary. If they would rather not mix work vocabulary with their own, they start a separate dictionary for it – that is their choice, not your setting.

Plainly, so that it does not come out after the rollout: there is no admin panel in KYW, no per-employee reports, no single sign-on and no corporate billing. Employees’ accounts are not tied to yours, and you cannot see their progress from your own screen.

Progress is visible only the way it is for everyone: the account header has a “Share a link” button – it opens without signing in and shows the numbers, but not the words.

• The company vocabulary is collected in one place instead of living in heads and correspondence.
• A new person gets it by a link on the first day, not one term a month.
• The terms stay in memory after the onboarding is over.
• Updating the terminology is one export and one import, not editing a hundred cards.
• An employee can keep work vocabulary apart from their own English – those are different dictionaries in their account.